Marketing Funding Terms and Conditions:
The guidelines below specify the requirements for your marketing activities to qualify for marketing funding approval and reimbursement.
Please familiarise yourself with the guidelines outlined which will ensure accurate and timely reimbursement of all marketing activities.
1. 30 day pre-approval rule: All marketing activities are subject to a 30 day pre-approval. A pre-approval must be submitted 30 days before your planned activity start date.
2. An estimate cost breakdown and full description must be provided when submitting a request for marketing funding.
3. 90 day claim rule: Within 90 days of completion of the activity, you must claim the agreed funding to ensure reimbursement.
4. In order to ensure that the claim is processed, it is mandatory that the following documentation is submitted with the claim form:
- All third party invoices relating the event - Telemarketing agency, direct marketing invoices for postage, design etc, venue and catering. Please note only third party invoices will be accepted as stipulated by the vendors. Invoices must show a V.A.T breakdown but cannot be reimbursed.
- nvoices must show a detailed breakdown of the costs of the activity, a sole statement such as 'x seminar' alongside the value claimed with result in the claim being declined by the vendor.
- Where funding is a percentage of the total cost, invoices for 100% of the total cost must be submitted.
- Completed feedback form with list of actual leads and or attendees. This can be downloaded from the 'related links' section.
- Proof of activity / performance - This should include Invite copy, DM piece or advert copy.
Please note that MDF and Co-op funds will paid at the end of the quarter in which the activity takes place.